4/12/2024 0 Comments Arrange a room free onlineWhat type of visuals do you plan to use.Will participants need to use laptops, or have note taking/sketching space?.Will the seating arrangement need to be changed during the session? If yes, avoid using a place where tables are fixed to the ground.Here are some of the things a workshop leader will pay special attention to when it comes to room setup: If you want to know more about what makes a workshop tick, and how these events are different from meetings and conferences, you can read a full introduction here. Workshops typically involve hands-on activities, facilitation techniques, group discussions, simulations, and collaborative exercises, which allow participants to explore, ideate, and participate in achieving their desired outcomes.īecause of their highly participatory nature, workshops deserve extra attention when organizing seating and setting up the space. In her practical manual The Workshop Book, Pamela Hamilton states: “If the workshop is taking place in the same room where you have other meetings, the room itself will keep people in old thinking habits”. What is the best room setup for workshops? Hosting a conference on water management by the banks of a river, a future scenarios workshop on a theatre stage or an open space day dedicated to the future of work inside an abandoned factory are all true-life examples of exceptional settings for memorable events. A room setup that echoes the topics of the day is a guaranteed way of making your day memorable.A surprising room arrangement is a powerful way of shaking people out of consolidated habits and opening their minds to new experiences, ideas and opportunities.The type of room setup, as we will see in further detail below, will immediately communicate to participants what is expected of them in terms of more or less active participation.If participants need to go around the building, down a flight of stairs and across a corridor to reach a cafeteria or toilette, you cannot expect a quick break to last 5 minutes. Timing of breaks will also change based on the location.Moving around in order, for example, to do Impromptu Networking, a favorite Liberating Structures method to start an event, may be impossible in an auditorium. Location arrangements will determine what activities you can and cannot lead.The Youth Disability Advocacy Services has a great infographic you can refer to for more insight on inclusive spaces. Consider whether your participants require accessible spaces, and how they will reach the space (e.g. Meeting room setup will determine accessibility.Let’s review some of the main reasons why room setup is important for event design: ![]() Room layout and other conditions determined by the location will determine some of your event choices. Facilitating in weird locations: what can you do? Why room layout is importantĭeciding where to host an event, conference or workshop is an essential step in its planning and design.
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